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Import / Export Compliance Specialist

Job Summary

Oversees the Company’s Global Trade Compliance functions and activities (export and import compliance) and is responsible for; maintaining compliance with all relevant government regulations, necessary to import and export goods. Ensures the necessary trade compliance policies and procedures are in place and up-to-date. Ensures that the company’s trade compliance training is comprehensive, timely, accurate and properly documented. Ensures that trade compliance awareness and communications initiatives are consistent and effective and works cross-functionally and collaboratively with business unit personnel to ensure rigorous implementation of the trade compliance program throughout all business units and functions. This position typically works under limited supervision and direction. Incumbents of this position will regularly exercise discretionary and substantial decision-making abilities.

Essential Duties and Responsibilities

  • Develops the global import/export strategy that supports a dynamic manufacturing and distribution environment.
  • Develop and implement export control policies and procedures.
  • Directs and oversees internal self-audits of business units to maintain global trade compliance best practices.
  • Work collaboratively with all relevant company's personnel to maintain a robust and up-to-date export controls program.
  • Continuously monitors the effectiveness and efficiency of the company’s global compliance infrastructure.
  • Serves as an Empowered Official for the company in accordance with the ITAR definition. 
  • Provide guidance regarding the International Traffic in Arms Regulations (ITAR), Export Administration Regulations (EAR), The Office of Foreign Assets Control (OFAC) regulations, the ATF legislation and regulations, US Customs regulations.
  • Review warehouse operations to ensure customs compliance including product marking and labeling, shipping documentation, handling import and export compliance standards of imported/exported merchandise.
  • Oversees the management of relationships and agreements with third parties including Freight Forwarders, Customs Brokers and other third parties involved in the import and export process.
  • Support and prepare information to inquiries from Customs Brokers and Freight Forwarders regarding country of origin, labeling, denied party screening, documentation, and regional import requirements, or other import/export regulations to ensure timely and in compliance clearance.
  • Investigate potential enforcement and disclosure matters.
  • Provide and oversee regular export controls compliance training and update materials as needed. Develop training materials.
  • Review the compliance activities of freight forwarders as they relate to the company's operations.
  • Ensure that trade activities in all business units follow appropriate export controls policies and procedures.
  • Determine the jurisdiction and classification of the goods involved, against the USML or CCL.
  • Prepare, review and submit State Department (DDTC) and Commerce Department (BIS) license applications. Draft, review and maintain Technical Assistance Agreements and Manufacturing License Agreements.
  • Determine applicability of ITAR exemptions or EAR exceptions.
  • Communicate with government agency representatives for guidance, interpretations and follow up on open cases.
  • Consult with in-house and outside counsel as appropriate.

Basic Employment Requirements

  • Bachelor's degree in business, engineering, supply chain or related field.
  • Minimum 5 years of strong experience in international trade compliance and supply chain.
  • Must be a “U.S. person” pursuant to section 120.15 of the ITAR.
  • Thorough knowledge of export controls regulations including the International Traffic in Arms Regulations (“ITAR”), the Export Administration Regulations (“EAR”), Office of Foreign Assets Control (“OFAC”) regulations.
  • Ability to research complex theories of law in trade compliance and outline possible solutions, recommend courses of action, including risks and benefits.
  • Proficiency with DTrade, SNAP-R, and common office software. Experience with a variety of platforms. The ability to learn new software and systems.
  • Experience designing, implementing and auditing export control policies and programs.
  • Experience in designing and presenting training seminars.
  • The ability to work both independently and collaboratively.
  • Well-developed written and oral communications skills.
  • The ability to interact effectively with many different communications styles and operational styles.
  • Persistence and flexibility in problem-solving and investigations.
  • Strong analytical and organizational skills. The ability to anticipate problems. The ability and desire to design and implement systems to make the company stronger and more efficient.
  • Must have regular and continuing education in the export controls area, such as regular review of relevant periodicals and attendance at seminars and conferences.
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